Sharing and Collaboration
Clients, recipes, and foods can be shared with other Nutritics users. Please note that if your account is part of a licence group, people outside of this group cannot share items with you.
This guide will cover:
Sharing clients
The sharing feature within the client panel is located under client groups:
Click '+Share', then '+Add User' and type in the username or email address of another Nutritics user to enable sharing:
Sharing foods and recipes
You can watch a video on sharing foods and recipe in bulk here:
Choose '+Share' in the food and recipe workspace:
Select '+Add User' and type in the username or email address of another Nutritics user to enable sharing:
Attach other items to share with the user by selecting the 'Share' dropdown:
If your licences are part of an organisation or group, you will see all users of the organisation when you click ‘+add user’.
If you are an admin for the organisation you can choose to share with all account holders within the organisation by clicking on the name of the organisation instead of adding individual users.
You will have the option to share with read only (1) or read and write privileges (2), or revoke access (3) after adding a collaborator.
If your recipe contains another recipe, or what we call a ‘sub-recipe’, you can decide whether to share this with the user also. If you decide not to, we’ll include the sub-recipe’s name in the recipe ingredients but the collaborator will be unable to open it as a standalone recipe. Please note that this setting is only an option when ‘Sharing by Item’, rather than ‘Sharing by Collaborator’.
To share multiple recipes, foods or clients at once, select 'Share by Collaborator' and enable sharing on multiple items:
You can click the icon shown on the right of the sharing screen to access this tool also:
Choose the user or group you'd like to share with from the 'Shared to' drop down at the top, then click the items or the checkboxes in the list to share.
To remove a collaborator, right-click on the username and select 'delete'.
If you restrict access to an item after the collaborator has used it in their menus or recipes, this item will be automatically removed from their account and no longer available for use.
Items that are shared with you have an inbound arrow and a yellow bar within the record/workspace will be shown:
Items that you are sharing with other users are indicated with an outbound arrow
Click the sharing icon in the top right corner of a portion to share this with collaborators.
Once the eye icon appears, that product/portion will not be shared to those with access to the recipe.
Create Collaborator Groups
You can create groups of users to share items across to. Click '+New Group' under Collaborators and begin adding users from your organisation.
Once the group is created you can share items to the group members individually or in bulk:
Right-click the group to edit users or delete.
If new members are added to a group you can give them the ‘group access level’. This means that everything the group was previously granted access to will also be shared to the new members.
Click ‘No’ to start fresh and not share previous items. Please note that you can only create groups with other users in your organisation.
Master Sharing Functionality
If you have purchased a licence set with master sharing functionality you have the option of sharing particular data with your site accounts.
You can choose to share your custom codes, custom fields, food costs or label templates to your site licences automatically. For example, if you wanted to share recipes with your site licences, but not costs attached to the recipes you can disable this setting.
